Administrative Assistant (ASD(A)), DPCAP - Clearance Required

Overview

LMI seeks an Administrative Assistant to support our federal customer at Wright Patterson Air Force Base, Dayton, Ohio.

LMI is a consultancy dedicated to powering a future-ready, high-performing government, drawing from expertise in digital and analytic solutions, logistics, and management advisory services. We deliver integrated capabilities that incorporate emerging technologies and are tailored to customers’ unique mission needs, backed by objective research and data analysis. Founded in 1961 to help the Department of Defense resolve complex logistics management challenges, LMI continues to enable growth and transformation, enhance operational readiness and resiliency, and ensure mission success for federal civilian and defense agencies. 

LMI offers a generous compensation package with excellent benefits that start the first day of employment.

Responsibilities

• Facilitate daily office operations (e.g., scheduling and coordinating meetings, calendar management, and general office logistics).
• Provide calendar management for SES level personnel to include setting up MS Teams and government Zoom meetings.
• Attend and participate in meetings, take meeting notes, record taskers and actions, and update the staff when necessary.
• Route correspondence throughout OUSD(A&S) and OSD.
• Assign action tasking in CATMS to the appropriate organization/office/individual. Close out taskings in CATMS and uploaded official documents. Archive CATMS packages as required by regulation.
• Coordinate travel logistics and itineraries. Assemble a trip folder or book with background information, maps, details, and other travel information. Interface with the hotel, rental car company, travel agency, and other personnel to troubleshoot, update, cancel, and reconcile actions related to travel.
• Monitor travel-related expenses and ensure proper action is taken. Research and apply government travel policies, guidelines, and other controls, and disseminate to the staff to ensure compliance. Assist with developing and reconciling travel authorizations and vouchers.
• Review incoming and outgoing correspondence, including presentations, briefings, and reports; check for formatting, proofread, and edit as necessary; prepare documents for signature and ensure proper routing through the staff.
• Edit correspondence documents, route documents through tasking system for approval.
• Manage, route, and store documents in accordance with OSD records management regulations and procedures.
• Update rosters, calendar invites, and address lists, and schedule new employee meet-and-greets with the team’s leadership
• Manage onboarding of new employees to include military, civilian, and contractors
• Gather forms, assist with training, provide information pertaining to creation requests for network access accounts, ensure equipment is issued, and assist with workspace and laptop set-up.
• Manage multiple assignments from multiple people in busy work environment.

Qualifications

• Clearance: Active Secret
• Minimum of two (2) years of experience to include, personnel, scheduling, task management, planning, programming, and correspondence management within the Department of Defense.
• Experience within DoD and other federal agencies.
• Must be highly proficient in using Microsoft Office Suite to include Word, Excel, and PowerPoint.
• Must have excellent analytical and problem solving skills.
• Must have outstanding English writing skills and the ability to quickly deliver quality written products in constrained time periods.
• Must have strong active listening skills to assess customer needs and satisfaction.
• Must have experience in managing customer expectations and working directly with customers.
• Must have outstanding customer service abilities to initiative, judgement, creativity, flexibility, and confidence.
• Must have the ability to multi-task across multiple projects.
• The following experience is desirable: providing administrative support to DoD Flag officers and/or SES personnel
• Bachelor's degree from an accredited college/university is desirable

LMI is an Equal Opportunity Employer. LMI is committed to the fair treatment of all and to our policy of providing applicants and employees with equal employment opportunities. LMI recruits, hires, trains, and promotes people without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, pregnancy, disability, age, protected veteran status, citizenship status, genetic information, or any other characteristic protected by applicable federal, state, or local law. If you are a person with a disability needing assistance with the application process, please contact accommodations@lmi.org
Colorado Residents: In any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

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