Clinical Time Keeper (AS1)

Initial Posting Date:

10/03/2024

Application Deadline:

10/13/2024

Agency:

Oregon Health Authority

Salary Range:

$3,477 - $4,755

Position Type:

Employee

Position Title:

Clinical Time Keeper (AS1)

Job Description:

The Administrative Specialist 1 for Clinical Timekeeping provides centralized timekeeping support for multiple clinical departments, including Psychiatry, Medicine, and various therapy services at the Oregon State Hospital. This position plays a critical role in ensuring accurate timekeeping, supporting payroll processes, and maintaining essential records for the clinical team

What's in it for you?
The Oregon State Hospital is one of the newest and best state psychiatric hospitals in the country whether you work at the Salem or the Junction City campus. The Oregon State Hospital is a qualified employer for the Public Service Loan Forgiveness Program and the Oregon Behavioral Health Loan Repayment Program.

Oregon boasts year-round family outdoor activities with beautiful sandy beaches; lush, green mountain forests; deep, blue lakes; rushing white water rivers; and colorful, high deserts surround you for winter skiing; spectacular camping; fresh and salt-water fishing; day and long-distance hiking; and a multitude of diverse, cultural explorations. For more information about Oregon, please visit Travel Oregon.

We offer full medical, vision and dental benefits with paid sick leave, vacation, personal leave and 11 paid holidays per year plus pension and retirement plans. If you are an experienced pharmacy tech and have worked in a large healthcare facility or hospital, apply today!

OHA values health equity, service excellence, integrity, leadership, partnership, innovation and transparency. OHA’s health equity definition is “Oregon will have established a health system that creates health equity when all people can reach their full potential and well-being and are not disadvantaged by their race, ethnicity, language, disability, age, gender, gender identity, sexual orientation, social class, intersections among these communities or identities, or other socially determined circumstances. Achieving health equity requires the ongoing collaboration of all regions and sectors of the state, including tribal governments to address: the equitable distribution or redistributing of resources and power; and recognizing, reconciling, and rectifying historical and contemporary injustices.” OHA’s 10-year goal is to eliminate health inequities. Click here, to learn more about OHA’s mission, vision and core values.

Key Responsibilities:

• Coordinate timekeeping changes with the Central Time Keeping Office, creating and maintaining labor distributions, home schedules, and processing separations.
• Validate and enter timesheets for Psychiatry and Medicine staff into Workday, ensuring proper leave and coding based on union contracts.
• Collaborate with Payroll and clinical staff to ensure accurate reporting and resolution of payroll-related issues.
• Provide technical support for API and Workday systems, guiding clinical staff through common issues or escalating as necessary.
• Maintain timekeeping records, conduct audits, and prepare reports for leadership review.
• Develop procedures and job aids to improve the efficiency of timekeeping activities.
• Perform other duties as assigned, including promoting a culturally competent and diverse workforce.

MINIMUM QUALIFICATIONS

Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data; OR

An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data; OR

An equivalent combination of education and experience.

How to Apply

• Complete application
• Resume and Cover Letter are both mandatory to move forward in the application process.

Attention current State of Oregon employees: To apply for posted positions, please close this window, and log into your Workday account and apply through the career worklet.

NOTE: Please ensure you’ve provided a thorough and updated application as it pertains to the position for which you are applying. Your application materials will be used to determine salary based on a pay equity assessment.  For further information, please visit the Pay Equity Project homepage.

Please monitor your Workday account to view all communication regarding your application. You must have a valid e-mail address to apply.

Need Help?

If you need assistance to participate in the application process, or you require help and would like to request a with accommodation under the American with Disabilities Act call, 711 on the TTYLine. If you have questions about the application process, contact Barry Lein:

Phone: 503-440-6484

Email: Barry.Lein@oha.oregon.gov

Additional Information

• Veterans: If you are a veteran, you may receive veteran’s preference. Click here for more information about veterans’ preference. If you checked that you are a veteran, you will be required to provide your documents later in the process.
• Visa Sponsorship: We do not offer VISA sponsorships or transfers currently. You will be required to complete the US Department of Homeland Security's I-9 form confirming authorization to work in the United States within three days of hire.
• Background Check: If you are offered employment, your offer will be contingent upon the positive outcome of an abuse check, criminal records check and driving records check. The information will be shared with the Oregon Health Authority (OHA), Office of Human Resources (OHR). Any criminal or founded abuse history will be reviewed and could result in the withdrawal of the offer or termination of employment.
• Pre-employment Drug Test: Candidates who are offered employment at the Oregon State Hospital must satisfactorily pass a pre-employment drug test.
• Applicant Help and Support webpage

Affirmative Action, Equal Opportunity, and Pay Equity

The Oregon Health Authority is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, genetic information, or any other protected class under state or federal law. In addition, we do not discriminate, or screen applicants based on current or past compensation. We determine salary by reviewing your application materials to evaluate your related education, experience, and training for this position. For further information, please visit the Pay Equity Project homepage. To learn more about OHA’s mission, vision, and core values, click here.

The Oregon Health Authority is an equal opportunity, affirmative action employer committed to workforce diversity and anti-racism.