Departmental Administrative Assistant, Fashion

As an administrative assistant to the fashion department, you will support the office of academic services and departmental leadership — including the dean, associate vice president, executive director, and academic operations managers — in initiatives and ongoing collaborative projects. You will manage all mail, email, and fax correspondences that should be answered by departmental leadership and will maintain an accurate file system for their records. You will oversee the calendars and schedules of department leaders; coordinate meetings, including the reservation of meeting spaces; and prepare agendas. You will also record and transcribe meeting minutes, coordinate quarterly faculty report submissions, and create drafts for departmental leadership approval.

In this role, you will manage classroom scheduling, housekeeping, and SCAD Day building preparation. Additional responsibilities include supporting an assigned academic operations manager, greeting and directing scheduled visitors, and aiding university-wide initiatives, such as the Operation Showcase, to highlight student achievements. You will maintain display spaces and coordinate with physical resources before SCAD Days, signature events, tours, and spring commencement. At the end of each quarter, you will also remind faculty about syllabi, faculty comments, and final grades, and coordinate the photo documentation of outstanding student work with the communications team.

The successful candidate will have excellent communication, organization, and multitasking skills. The candidate must also demonstrate a commitment to professionalism, honesty, and integrity.

Minimum qualifications:  

• At least one year of relevant professional experience
• Experience with Microsoft Office Suite (especially Word and Excel) and Banner, or a similar database

Preferred qualifications: 

• Bachelor’s degree
• Experience in the fashion industry
• Successful work experience in an academic environment
• Familiarity with Adobe Creative Cloud

Certificates, licenses, and registrations:

• Valid driver’s license

Travel required:

• Less than 10%

Work hours: The university work week is Sunday through Saturday. Most offices are open Monday through Friday from 8:30 a.m. to 5:30 p.m. To accommodate business needs, employees may be assigned to other workdays and/or hours, including weekends and evenings. 

ADA tag: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements and minimum qualifications listed represent the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions and/or meet the minimum qualifications.