Working at Envision means having a job that’s more than just a way to make money. It's a job that makes a difference.
We offer team members:
- Careers with purpose
- Teamwork environment
- Amazing 401K Retirement Plan
- Medical, Dental, Vision, FSA Plans
- 10 Paid Holidays
- PTO & Vacation
POSITION SUMMARY
The Grant Administrator will spearhead all grant-related activities, including identifying, applying for, and managing grants from foundations, corporations, and government agencies. This role is crucial for ensuring grant compliance and involves close collaboration with senior management and program directors to guarantee that all grant-funded projects comply with federal regulations, specifically 2 CFR Part 200 Uniform Administrative Requirements, as well as relevant state and local regulations. The ideal candidate will have meticulous attention to detail in reporting and tracking and exceptional writing and organizational skills.
KEY RESPONSIBILITIES/ESSENTIAL FUNCTIONS INCLUDE
- Grant Research and Identification:
- Conduct comprehensive research to identify potential grant and corporate funding opportunities aligned with the organization's mission and programs.
- Stay updated on funding trends, grant cycles, and eligibility criteria from various funding sources.
- Maintain a pipeline of potential funders and grant opportunities.
- Grant Proposal Development:
- Collaborate with program managers and other staff to gather information necessary for grant proposals.
- Prepare grant proposals, grant reports, letters of inquiry, and other grant-related materials, adhering to grant guidelines and deadlines.
- Customize proposals to fit the requirements and preferences of each funding organization.
- Grant Application Management:
- Coordinate the grant application process, including drafting, editing, and submitting grant applications in a timely manner.
- Maintain organized records of grant submissions, correspondence, and reporting deadlines.
- Communicate effectively with funders to address questions, provide additional information, and ensure compliance with grant requirements.
- Grant Reporting and Compliance:
- Develop and implement policies, processes and procedures to ensure organizational compliance with all laws and regulations set forth by the granting agencies and regulatory bodies with whom the organization has or is intending to go into contract with, such as state and federal governments and corporate and personal funders.
- Ensure that all grant activities are conducted in accordance with federal, state, and local regulations and policies, including 2 CFR Part 200 Uniform Administrative Requirements.
- Accurately interpret and understand complex contracts and contract language.
- Monitor and review grant-funded projects to ensure adherence to compliance requirements.
- Conduct regular internal audits and reviews of grant activities, expenditures, and documentation.
- Support the organization during external audits by grantors, independent auditors (i.e. Single Audit), and other financial institutions.
- Prepare and submit all required reports to grantors promptly and accurately.
- Maintain comprehensive records and documentation for all grant-funded projects, including financial statements, purchasing justification documentation, time tracking records, grant administration plans, etc.
- Ensure that all documentation meets the requirements outlined.
- Manage meticulous records in all required databases.
- Relationship Building:
- Cultivate and maintain positive relationships with existing and potential funders, including foundations, individuals, and corporations.
- Serve as the primary point of contact for grant-related or corporate social responsibility inquiries and communications.
- Collaboration and Teamwork:
- Maintain regular communication and project management processes with staff as need for multiple grant projects.
Support development staff in additional development activities as needed. - Collaborate closely with program staff, finance team members, and other stakeholders to gather information, coordinate efforts, and ensure alignment between grant activities and organizational priorities.
- Participate in regular meetings and contribute to strategic planning discussions related to fundraising and resource development.
- Provide training and support to project managers and staff on organizational policies, procedures, and grant compliance requirements.
- Serve as a resource for staff regarding compliance issues and best practices.
- Stay current with changes in grant regulations and update internal processes accordingly.
- Maintain regular communication and project management processes with staff as need for multiple grant projects.
JOB REQUIREMENTS INCLUDE
Education: Bachelor’s degree in communications, English, Business Administration, Accounting, Regulatory Affairs or a related field is preferred.
Knowledge/Skills:
- Detail-oriented and organized, with the ability to manage multiple projects and deadlines effectively.
- Strong organizational and analytical skills, with attention to detail.
- Project Management experience is a plus.
- Document Management experience is a plus.
- Excellent writing, editing, and proofreading skills, with the ability to craft clear and concise reports.
- Strong research skills, with the ability to gather and synthesize information from multiple sources.
- Knowledge of fundraising principles, grant-making processes, and nonprofit financial management preferred
- Excellent knowledge of federal, state, and local regulations related to grant funding.
- Internal auditing and participation in external audits a plus.
- Knowledge of 2 CFR 200 Part 200, Federal Grants, and Single Audits is a plus.
- Excellent communication and interpersonal skills, with the ability to collaborate effectively with team members and external stakeholders and train adult learners.
- Experience with Raiser’s Edge is a plus.
- Experience with Click Up a plus.
SUPERVISORY RESPONSIBILITIES
Total Number of Employees Directly Supervising: 0
Number of Subordinate Supervisors Reporting to Position: 0
VISION REQUIREMENTS INCLUDE
Can be performed with or without assistive technology:
_X_ Required to perform activities such as: preparing/analyzing data/figures; viewing a computer screen; reading; inspecting small objects for defects; using measuring devices; and/or assembling parts with close eye contact.
___ Required to perform activities such as: operating machinery and/or power tools at or within arm’s reach; performing non-repetitive tasks such as carpentry work or repairing machinery.
_X_ Required to review/inspect own assigned work, the work of others, or facilities or structures.
Requires normal (or corrected to normal) vision/acuity:
___ Required to operate motor vehicles and/or heavy equipment such as forklifts.
COMMENTS
Envision, Inc. is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without illegal discrimination because of race, color, sex, age, gender identity, disability, religion, citizenship, national origin, ancestry, military status or veteran status, marital status, sexual orientation, domestic violence victim status, predisposing genetic characteristics and genetic information, and any other status protected by law.
Envision employs and advances in employment individuals with disabilities and veterans, and treats qualified individuals without discrimination on the basis of their physical or mental disability or veteran status.
Reasonable accommodation will be made to enable individuals with disabilities to perform the essential functions.
This position description is intended to convey generally the duties of this job. It is not an all-inclusive listing of duties, and it is not a contract, expressed or implied.
PHYSICAL REQUIREMENTS INCLUDE
In an average workday, employee must (check one frequency for each task):
Task
None
Occasional
Frequent
Constant
Stand
X
Walk
X
Sit
X
Bend/stoop
X
Climb
X
Reach above
shoulders
X
Squat/crouch/kneel
X
Push/pull
X
Lift
X
Usual amount
X<10 lbs
11-25 lbs
26-50 lbs
51+ lbs
Carry
X
Usual amount
X<10 lbs
11-25 lbs
26-50 lbs
51+ lbs
Employee must use hands for repetitive action such as (please check all):
Task
Right
Hand
Left
Hand
Simple grasping
Yes
Yes
Firm grasping
No
No
Fine manipulation
Yes
Yes
WORKING CONDITIONS INCLUDE
In an average workday, employee is exposed to (check one frequency for each task):
Task
None
Occasional
Frequent
Constant
General shop or
store conditions
X
General office
environment
X
Humid, extreme hot/cold temps
(non-weather)
X
Outdoor weather
conditions
X
Fumes or airborne
particles
X
Fluorescent lights
X
Moving,
mechanical parts
X
Toxic chemicals
X
Loud noise
intensity levels
X
Risk of electrical
shock
X
Travel for job
X
