Human Resources Data Entry Assistant

SUMMARY: The Human Resources Data Entry Assistant Temp is responsible for the day-to-day data entry, coordination and administration activities related to compliance and general HR administrative duties. The individual should be very competent with enter in data accurately and auditing information entered daily, weekly or monthly.

ESSENTIAL FUNCTIONS:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Create and update spreadsheets with employee data and assist with HR Audits.
• Manage email ticket portal and distribute emails to the appropriate HR team member.
• Managing and coordinating schedules for the HR Department.
• Plan, coordinate, manage and communicate all HR Department Celebration and events (Birthdays, Anniversaries, holiday, etc.).
• Organize and clean HR Shared Drive
• Data enter all related items for Payroll System before any implementation and as needed.
• Process filing coping, printing, etc.
• Review and distribute all mail, Fed Ex deliveries, etc.
• Report findings of inquiries, complaints and employee satisfaction to applicable management when necessary.
• Support Headquarters when Executive Assistant is out of office.
• Ensure that all employee work hours, leave request and overtime are recorded accurately.
• Responsible for entering and COVID related data into Covid Vaccination Tracker Spreadsheet and Qualtrics, related to government regulations.
• Safeguards confidentiality of the medical records and complies with all local, state, and federal laws pertaining to medical records. Assures compliance with all HIPAA regulations concerning use, retrieval, storage and sharing of medical records.
• Other duties as assigned.

COMPETENCIES, SKILLS AND ABILITIES

• Must be a positive team player and be able to communicate with team members.
• Ability to maintain confidential and ethical integrity.
• Strong attention to details, efficient and highly organized.
• Possesses excellent written and verbal communication skills.
• General computer skills (Outlook, Word, Adobe Acrobat, Internet Explorer, Windows)
• Flexible schedule and available to work occasional overtime as required.
• Excellent organizational skills, self-motivated and detailed oriented.
• Ability to work under pressure and meet established goals and objectives.
• Ability to multi-task.
• Works well independently and with other department members.
• Ability to positively influence and manage through others.
• Excellent attendance and punctuality.

EDUCATION / EXPERIENCE

• High school diploma or equivalent required.
• Associate’s degree in human resources or related field, or equivalent experience, required.
• 1 to 3 years of human resources and office administration required.
• Adheres to compliance policies.
• Constantly strives to achieve excellence in day-to-day operations of respective department.
• Works collaboratively with all members of management to resolve departmental and organizational challenges expeditiously, economically, professionally and with minimum disruption to the practice.
• Experience working in a multi-function, multi-geography environment preferred.

SUPERVISORY RESPONSIBILITIES:

The Human Resources Data Entry Assistant has no supervisory responsibilities.

LANGUAGE SKILLS

Ability to effectively present information and respond to questions from internal and external customers whose first language is English.

CERTIFICATES, LICENSES, REGISTRATIONS

None

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle or feel objects, type and use mouse; reach with hands and arms; and talk and/or hear. The employee is required to sit for extended periods of time.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee regularly works in an office environment in a clerical environment. This role routinely uses standard office equipment such as computers, phones, photocopiers and filing cabinets.

TRAVEL REQUIREMENTS

Little to no travel required.

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to the job at any time with or without notice.

AAP/EEO STATEMENT

Lexitas prohibits discrimination based on race, religion, gender, national origin, age, disability, veteran status, marital status, pregnancy, gender expression or identity, sexual orientation or any other legally protected status.

EOE Employer/Vet/Disabled

If you require reasonable accommodation in the application process, please contact Human Resources at HRDept@lexitaslegal.comfor assistance. All other applications must be submitted online.

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Other details

• Pay Type Hourly
• Min Hiring Rate $19.23
• Max Hiring Rate $22.94