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Job Title Administrative Coordinator II/UKHC Requisition Number RE47708 Working Title Administrative Coordinator II – Department of Surgery Department Name MG375: Surgery Work Location Lexington, KY Grade Level 09 Salary Range $43,680-71,323/year Type of Position Staff Position Time Status Full-Time Required Education BA Click here for more information about equivalencies: <a href="https://hr.uky.edu/employment/working-uk/equivalencies" target="_blank">https://hr.uky.edu/employment/working-uk/equivalencies</a> Required Related Experience 3 yrs Required License/Registration/Certification None Physical Requirements The physical requirements for this position include regularly sitting, standing, walking, with some pushing, pulling, and/or lifting objects weighing up to 10lbs and occasional pushing, pulling, and/or lifting objects up to 50lbs. Shift Monday – Friday, Day Shift; primarily 8:00 am – 5:00 pm (40 hrs/wk); other hours/schedule as needed Job Summary This position will provide administrative support to the Department of Surgery, serving as an additional resource to the team for areas related to faculty/provider recruitment, continuity of credentialing, faculty appointments, and promotions, as well as the overall organization of faculty affairs. Skills / Knowledge / Abilities Microsoft Excel Does this position have supervisory responsibilities? No Preferred Education/Experience Work experience in administrative roles. Deadline to Apply 10/24/2024 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Administrative Coordinator II/UKHC

Job Title College Business Analyst Requisition Number RE47691 Working Title Business Officer Department Name 8H040:Computer Science Work Location Lexington, KY Grade Level 44 Salary Range $43,805-70,075/year Type of Position Staff Position Time Status Full-Time Required Education BA Click here for more information about equivalencies: <a href="https://hr.uky.edu/employment/working-uk/equivalencies" target="_blank">https://hr.uky.edu/employment/working-uk/equivalencies</a> Required Related Experience 1 yr Required License/Registration/Certification None Physical Requirements Sitting for long periods. Shift 8:00 am – 5:00 pm; Monday-Friday. Job Summary This person: <ul><li>collaborates with the main department business officer and departmental principal investigators to plan, forecast, and assure adjustments are made to the budgets in order to facilitate long-term planning</li><li>manages staff and student payroll for the department</li><li>works with College Grant Services to provide grant support</li><li>serves as the lab support for the Hardymon Building and LAN faculty and staff</li><li>manages travel arrangements and reimbursements</li><li>interprets and enforces university policies and procedures, rules and regulations, as consistent with current practices</li></ul> Internal Employee Being Considered Skills / Knowledge / Abilities Does this position have supervisory responsibilities? No Preferred Education/Experience Deadline to Apply 10/21/2024 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

College Business Analyst

Job Title Transplant Services Coordinator/UKHC Requisition Number RE47703 Working Title Transplant Services Coordinator/UKHC Department Name H3420:Transplant Work Location Lexington, KY Grade Level 07 Salary Range $17.50-27.31/hour Type of Position Staff Position Time Status Full-Time Required Education HS Click here for more information about equivalencies: <a href="https://hr.uky.edu/employment/working-uk/equivalencies" target="_blank">https://hr.uky.edu/employment/working-uk/equivalencies</a> Required Related Experience 5 yrs Required License/Registration/Certification None Physical Requirements Sitting for extended periods of time; repetitive motion. Shift Days, Monday – Friday, 8:00 am-4:30 pm Job Summary The Transplant TSC is responsible coordinating patients’ appointments, testing, complex schedules, and the necessary records/documentation for the patients’ transplant evaluation process. This process will include multi-organ patients as well as single organ patients. The TSC communicates with the patient, transplant team members, and internal/external providers as needed. They may also assist with pre-certifications as needed. The Transplant PSC is a liaison and initial professional point of contact for providers and patients. Transplant TSC will establish and maintain positive relationships with clinicians, referring physicians, patients, and other customers by providing excellent customer service in a timely manner. Skills / Knowledge / Abilities The ideal candidate will possess excellent attention to detail; exceptional planning and organizational skill; and effective written and verbal communication skills Does this position have supervisory responsibilities? No Preferred Education/Experience Associates Degree and experience in scheduling, coordinating schedules, outpatient clinic experience, and UK APM experience, preferred. Deadline to Apply 10/21/2024 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Transplant Services Coordinator/UKHC

Job Title Dental Treatment Coordinator Requisition Number RE47690 Working Title Department Name 7A810: Division of OMFS Work Location Lexington, KY Grade Level 42 Salary Range $17.41-27.87/hour Type of Position Staff Position Time Status Full-Time Required Education HS Click here for more information about equivalencies: <a href="https://hr.uky.edu/employment/working-uk/equivalencies" target="_blank">https://hr.uky.edu/employment/working-uk/equivalencies</a> Required Related Experience 4 yrs Required License/Registration/Certification None. Physical Requirements Sitting at computer workstation for extended periods; repetitive motion; standing or walking with objects up to 25 lbs; lifting, pushing, and/or pulling objects up to 50 lbs. Shift Monday-Friday; Day Shift. Job Summary This position will manage the financial arrangements of dental care for the Clinic. The person in this position will coordinate appointments and care, provide patient assessment and education, financial counseling, facilitate process improvements. IEBC (Internal Employee Being Considered). Skills / Knowledge / Abilities Organization, critical thinking, detail-oriented, dependable, excellent computer skills, proactive, excellent listening skills, dental knowledge, positive attitude, forward thinking, multi-tasker, analytical, responsible, diligent, decisive, receptive, flexible, dedicated team player. Does this position have supervisory responsibilities? No Preferred Education/Experience Five or more years related experience in Dental Treatment Coordination and BLS/ACLS highly preferred. Deadline to Apply 10/21/2024 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Dental Treatment Coordinator

Job Title Customer Services Coordinator/UKHC Requisition Number RE46974 Working Title DME Customer Service Representative Department Name H5000: CHANDLER - RETAIL PHARMACY Work Location Lexington, KY Grade Level 07 Salary Range $17.50-27.31/hour Type of Position Staff Position Time Status Full-Time Required Education HS Click here for more information about equivalencies: <a href="https://hr.uky.edu/employment/working-uk/equivalencies" target="_blank">https://hr.uky.edu/employment/working-uk/equivalencies</a> Required Related Experience 3 yrs Required License/Registration/Certification None Physical Requirements The ability to lift, carry, push and pull objects up to 25 pounds on a daily basis, kneel and bend, reach above shoulder level as well as stand, walk, and sit for extended periods of time. Tasks will involve repetitive motions. Shift Primarily day shifts ;may include weekends and holidays. Hours, location and days of the week subject to change based on needs of dept. Job Summary Seeking dependable, full-time, self-motivated, experienced front office customer service representative to represent the UK DME business in a professional and courteous manner in all interactions with patients and other healthcare professionals. Position is responsible for answering phone calls/faxes, emails, greeting patients, routing patient referrals to the correct individual(s) in the DME business, establishing and maintaining accurate patient records, collecting payments for products and services delivered, assisting with preparing and securing Certificates of Medical Necessity (CMNs), and other administrative tasks as assigned. The successful person in this position will be organized, have excellent attention to detail, be able to evaluate options and make efficient decisions, and be dedicated to quality patient care. Skills / Knowledge / Abilities The ideal candidate will have medical office or billing experience, experience with insurance verification, and/or familiarity with DME equipment and DME patient management software. Experience interpreting/processing explanation of benefits (EOB) and insurance denials, ability to resolve past due claims, and knowledge of insurance payer specific prior authorization requirements is preferred. Does this position have supervisory responsibilities? No Preferred Education/Experience Computer/Microsoft Office Suite experience, strong customer service skills, excellent organizational and time management skills. Deadline to Apply 10/21/2024 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Customer Services Coordinator/UKHC

Job Title Graduate Desk Operations &amp; Conduct Coordinator Requisition Number DU12666 Department Name 1B450:Residence Life Work Location Lexington, KY Salary Range $19,604.00 Stipend and Tuition for Academic Year Type of Position Student Position Time Status Part-Time Required Education In order to be eligible for the position, it is preferred that candidates: 1) Have completed a bachelor’s degree 2) Be admitted for candidacy as a full-time student in a graduate program at the University of Kentucky 3) Maintain a minimum cumulative GPA of 3.0 Required Related Experience None Required License/Registration/Certification None Physical Requirements This position requires sitting for extended periods of time. In addition, some lifting, pushing, or pulling items up to 50lbs may be required on occasion. Shift 20 hrs/wk scheduled M-F between the hours of 8am and 5pm Job Summary * This position will be posted until filled. * Job Summary The Desk Operations/Conduct Coordinator is a Graduate Assistant who works in collaboration with Senior Staff and Resident Advisors to ensure the safety of campus residence halls. This position supports two areas: 1.) Desk Operations – assists with the recruitment, hiring, training, and scheduling of students who work as night desk clerks in the residence halls. 2.) Student Conduct – works as a hearing officer and assists with student follow-up/records management for the student conduct process. This position will report to the Assistant Director for Personnel and Business Operations. General Expectations <ul><li>Support the mission and philosophy of Residence Life, emphasizing a commitment to developing a residential living &amp; learning experience that engages &amp; supports students.</li><li>Become familiar with, follow, and enforce all policies and procedures in the Staff Resource Manual.</li><li>Attend and participate appropriately in all Senior Staff Meetings, Area Meetings, and/or Committee Meetings.</li><li>Maintain a professional attitude and behavior while in the position.</li><li>Serve as a role model for residents, both on and off-campus. This includes abiding by all federal, state, &amp; local laws and behaving in a manner consistent with the Office of Residence Life’s mission and values, both on and off-campus.</li><li>Accept feedback and be willing to incorporate new ideas.</li><li>Provide visible leadership for staff and residents.</li></ul> Desk Operations <ul><li>During the Academic year, interview and place all potential desk clerk candidates in conjunction with the Assistant Director of Staff Recruitment and Selection.</li><li>Coordinate initial and ongoing training for Desk Clerk staff.</li><li>Co-manage and help maintain the online Desk Clerk roster.</li><li>Co-manage all front desk training records.</li><li>Identify disciplinary and performance issues and work with Resident Directors to follow up appropriately.</li><li>Assist with departmental staff selection activities such as Resident Advisor interviews.</li></ul> Student Conduct <ul><li>Serve as a hearing officer for student conduct cases in the residence halls, utilizing a restorative approach.</li><li>Conduct Student Success Outreach meetings with students in the residence halls who may benefit from additional support and resources to support their academic, social, and wellbeing success.</li><li>Facilitate risk and harm reduction educational programs as part of the CATS Engagement residential curriculum. </li></ul> Terms of Appointment &amp; Service This employment agreement is for a single academic year and will remain in effect from the date signed until the residence halls close at the end of the academic year when it is signed. The Desk Operations/Conduct Coordinator will have to reapply in order to be reappointed for the following year. Reappointment to the Desk Operations/Conduct Coordinator position is not guaranteed and will be based on job availability, attitude, and job performance. Before the current agreement ends, the supervisor will notify the DOC whether their appointment as the DOC will be renewed for a subsequent academic year. <ul><li>Serve in the position for the length of my employment agreement, which begins no earlier than the start of Senior Staff Training in July and concludes after halls are closed and administrative responsibilities are completed in May.</li><li>Be a full-time student and maintain a cumulative GPA of 3.0 throughout the course of my employment.</li><li>Not seek or accept outside employment while employed as a Senior Staff member.</li><li>Have approval from my supervisor before committing to internships or other time-intensive academic program requirements.</li><li>Receive written approval from my supervisor before registering for more than 9 credit hours in a semester or dropping to less than 6 hours.</li><li>Be available until the halls are officially closed for each vacation period and return prior to opening after vacations period to assist with any desk clerk scheduling needs.</li><li>Accept additional duties as assigned by my supervisor or other Central Office Team members.</li></ul> * This position will be posted until filled. * Skills / Knowledge / Abilities Does this position have supervisory responsibilities? No Preferred Education/Experience Deadline to Apply 10/31/2024 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Graduate Desk Operations & Conduct Coordinator

Job Title Production/Marketing Coordinator Requisition Number RE47692 Working Title Department Name 81350:Agricultural Communications Work Location Lexington, KY Grade Level 44 Salary Range $43,805-70,075/year Type of Position Staff Position Time Status Full-Time Required Education BA Click here for more information about equivalencies: <a href="https://hr.uky.edu/employment/working-uk/equivalencies" target="_blank">https://hr.uky.edu/employment/working-uk/equivalencies</a> Required Related Experience 3 yrs Required License/Registration/Certification None Physical Requirements Long periods of sitting; some lifting of objects up to 10 pounds. Shift Monday through Friday; 8:00 am to 5:00 pm with occasional nights and weekends. Job Summary The University of Kentucky Martin-Gatton College of Agriculture, Food and Environment is seeking a dynamic Communications/Marketing and Social Media Coordinator, playing a key role in building, supporting and advancing the college’s strategic goals, priorities, messages and brand reputation. The position is instrumental in developing and implementing the college’s overall marketing, communications and social media strategy. The Communications unit is committed to promoting work-life balance by offering hybrid work arrangements that allow for some amount of remote work. The Martin-Gatton College of Agriculture, Food and Environment is an inclusive and welcoming workplace that offers a variety of employee enhancement initiatives, such as a formal mentoring program and a staff professional development fund. To find out more about CAFE and how the college supports the mission of this being the University of, for, and with Kentucky …Click Here. Internal Employee Being Considered Skills / Knowledge / Abilities • Strong leadership skills • Ability to manage multiple projects at the same time in a fast-paced environment. • Technically capable, excellent communicator, and a desire to improve processes. • Superior time management skills and meets deadlines. • Expert knowledge in Microsoft Office and Adobe Creative Suite. • Experience in Drupal and social media platforms • Experience with Cooperative Extension either as client, volunteer or personnel. • Excellent writing, editing and design skills. • Confidence and experience presenting to both large and small audiences Does this position have supervisory responsibilities? No Preferred Education/Experience Deadline to Apply 10/21/2024 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Production/Marketing Coordinator

<h4>Overview</h4>Support the Contract Sales teams by managing the installations of commercial kitchens.&nbsp; Coordinate the change order process as needed.&nbsp; Insure customer satisfaction by insuring that the project is completed as planned and meets or exceeds the customer’s expectations.<h4>Responsibilities</h4><ul><li>Provide complete design and project management for all clients.</li><li>Oversee the production and maintain all general floor plans and equipment specifications.</li><li>Conduct client meetings to determine design intent and overall needs.</li><li>Manage the production of conceptual design floor plans and budgets for client presentation and approvals.</li><li>Oversee the development of Design Development drawings for all approved projects.</li><li>Track and control all construction costs.</li><li>Provide quality control for all projects.</li><li>Create, monitor, and maintain project schedules and communicate progress to internal and external customers.</li><li>Conduct pre-construction, progress and close out meetings.</li><li>Write and provide vendors with work authorizations, purchase service agreements and contracts. </li><li>Research and trouble shoot issues pertaining to design or construction and provide alternate design criteria and or specifications. </li><li>Provide quality control for all projects. &nbsp;</li><li>Occasional overnight travel and extensive local travel (mostly NY to DC region); required</li></ul><h4>Ideal Candidate Will Possess the Following Skills and Abilities</h4>Preferred Education and Experience:College degree or comparable experience.3-5 years of project management experience in the food equipment industry.&nbsp; 3-5 years of experience reading CAD drawings and using the Auto Quote (AQ360) industry software.2-4 years of experience managing others.Physical Requirements:This job will be performed within the company’s offices and at customers’ job sites.&nbsp; In the company’s offices, this is a normal office job that requires reading and word processing at a computer and occasional lifting, up to 25 pounds.&nbsp; Physical mobility will be required at the customers’ job sites, which range from relatively simple remodeling jobs to large construction projects within a restaurant, retail store, hotel, school, hospital, institution or sports venue. &nbsp;Interested candidates should respond with their resumes and a cover letter that outlines their qualifications and compensation requirements. At Singer Equipment Company, we value each and every one of our dedicated sales staff and therefore are pleased to offer a competitive starting wage, a comprehensive benefits package including: medical, dental, vision, short term and long term disability, 401K with company match, group life insurance, flexible spending, paid time off, and paid holidays.&nbsp;Equal Opportunity and Affirmative Action Employer#LI-REMOTE

Singer Equipment Co

Singer Equipment

Construction Project Manager - Commercial Kitchens Installation

14-Oct-2024<h4>Administrative Coordinator</h4>Faculty of Arts and Sciences 66989BRJob SummaryThe Faculty of Arts and Sciences (FAS) Dean's Office seeks a detail-oriented individual with strong organizational skills to provide a high level of administrative support in a fast-paced environment. This position reports to the Administrative Director and supports the work of the Dean of the Faculty of Arts and Sciences.Position DescriptionThe Administrative Coordinator provides essential front-line support in a high-profile office by performing confidential administrative duties, including:<ul><li>Answering phones and greeting visitors</li><li>Assisting the FAS Dean in staying on schedule</li><li>Setting up and managing hybrid meetings using Zoom in the conference room, ensuring smooth communication between in-person and remote participants</li><li>Preparing and processing confidential correspondence</li><li>Coordinating travel, event, and meeting arrangements</li><li>Managing electronic records in ApplicationXtender</li><li>Processing invoices, journals, and reimbursements for payment</li><li>Monitoring the general email account and responding to requests for general information and FAS policies</li><li>Serving as backup for the Executive Assistant to the Dean when they are on vacation</li><li>Supporting the FAS Dean's Office team with general administrative duties as needed</li></ul>Basic Qualifications<ul><li>Three or more years of relevant administrative and customer service experience in an office environment.&nbsp; Education beyond high school may count toward experience</li><li>Proficiency in MS Office suite and Adobe Professional</li><li>Experience with setting up and managing videoconferencing equipment and software, particularly Zoom</li></ul>Additional Qualifications and SkillsThe following Additional Qualifications are strongly preferred.&nbsp; If you meet some, but not all, you are still encouraged to apply; we value employees with a willingness to learn.<ul><li>College degree desirable</li><li>Solid administrative and advanced computer skills</li><li>Strong ability to multitask and handle constant interruptions and deadlines</li><li>Professional and courteous manner</li><li>Eagerness to work collegially and flexibly with staff at all levels</li><li>Excellent attention to detail and strong proofreading skills</li><li>Discretion, diplomacy, and good judgment</li><li>Demonstrated ability to handle confidential information</li></ul>Working ConditionsWork is performed in an office environment.Additional InformationWe regret that we are unable to provide visa sponsorship for this position. All formal offers will be made by FAS Human Resources.Work Format DetailsThis position is based primarily on-campus, in Massachusetts. This may include in-person during emergency situations (if applicable). Additional details will be discussed during the interview process. Certain visa types may limit work location. Individuals must meet work location sponsorship requirements prior to employment.About UsThe Faculty of Arts and Sciences is the home of Harvard’s undergraduate program (Harvard College, founded in 1636) as well as all of Harvard’s PhD. programs (the Graduate School of Arts and Sciences, founded in 1872). The 40 academic departments and more than 30 centers of the FAS support a community unparalleled in its academic excellence across the broadest range of liberal arts and sciences disciplines.BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include: <ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionGeneral Administration Department Office LocationUSA - MA - Cambridge Job Code403134 Coordinator I Work FormatOn-Site Sub-UnitDean Salary Grade054DepartmentFAS Dean's OfficeUnion99 - Non-Union, Confidential Non-Ex Time StatusFull-time Pre-Employment ScreeningIdentity Schedule37.5 hours per week Monday - Friday, 8:30 AM - 5:00 PMCommitment to Equity, Diversity, Inclusion, and BelongingHarvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-CK1

Harvard University FAS Human Resources

Administrative Coordinator

14-Oct-2024<h4>Events and Outreach Coordinator</h4>Faculty of Arts and Sciences 66991BRJob SummaryReporting to the Administrative Director, the Events and Outreach Coordinator is responsible for managing the multifaceted logistical coordination for dozens of public and internal events, including but not limited to dinners, receptions, symposia, and retreats. The Events and Outreach Coordinator will help the Faculty of Arts and Sciences (FAS) Dean’s Office to cultivate strong relationships with members of the FAS Faculty and the broader FAS community and to develop, implement, and assess a range of community and public programs associated with priorities of the FAS Dean.The successful candidate will possess:<ul><li>Demonstrated experience planning and coordinating events of varying sizes, audiences, and format.</li></ul><ul><li>Prior experience working in academia, politics, government, or public service.</li></ul><ul><li>The ability to establish professional relationships with colleagues and external stakeholders across all levels of seniority with diplomacy, poise, and tact.</li></ul><ul><li>Motivation, resourcefulness, and initiative, the ability to meet deadlines, and track multiple projects and deliverables.</li></ul><ul><li>A problem-solving, creative, and can-do mindset.</li></ul><ul><li>The ability to adeptly communicate with and provide exceptional customer service to a broad range of FAS and University stakeholders including FAS leadership, faculty, students, staff and distinguished guests.</li></ul>The Events and Outreach Coordinator must be able to work a variable schedule that may include overtime. This position will staff events, some of which occur in the mornings, evenings, and infrequent weekend events during the academic year.Position DescriptionWorking closely with the Administrative Director and the Deputy Chief of Staff, the Events and Outreach Coordinator's responsibilities will primarily fall into two categories:Event Management<ul><li>Building and extending invitations and guest lists.</li><li>Assisting senior staff in the event planning process to integrate logistical management with program development.</li><li>Preparing written briefings for invited guests and being responsible for follow-up.</li><li>Managing travel, accommodations, and other correspondence with FAS guests.</li><li>Drafting staffing plan and working closely with FAS Dean’s Office senior staff to oversee the events, including set up &amp; clean up.</li><li>Coordinating with facilities, media services, photographers, and other vendors.</li><li>Ordering catering, preparing signage, and name tents.</li><li>Processing reimbursements, database management and upkeep of all guests.</li></ul>Outreach and Audience Management<ul><li>Maintaining and refining an outreach and audience management system.</li><li>Monitoring and updating existing contacts and listservs.</li><li>Coordinating audience-building efforts among various programs.</li><li>Researching and identifying new audiences.</li><li>Developing and tracking analytics.</li><li>Other duties as assigned.</li></ul>Basic QualificationsMinimum of 5 years of event management experience is required; education may count toward experience.Additional Qualifications and SkillsIf you have some, but not all of the following, we encourage you to apply; we value employees with a willingness to learn:<ul><li>Bachelor's degree is helpful.</li></ul><ul><li>Prior event planning, program management, and communications experience strongly preferred.</li></ul><ul><li>Prior experience working in a nonprofit or academic setting preferred.</li></ul><ul><li>Superior organizational skills and demonstrated ability to work independently, handle multiple tasks simultaneously, and attention to detail.</li></ul><ul><li>Candidate should have strong skills in written and oral communication, research, and proofreading.</li></ul><ul><li>Sound judgment, a high level of discretion, and the ability to manage confidential information.</li></ul>Working ConditionsWork is performed in an office environment.Additional InformationWe regret that we are unable to provide visa sponsorship for this position. All formal offers will be made by FAS Human Resources. &nbsp;Work Format DetailsThis is a hybrid position based on our campus in Cambridge, MA. As a campus-based institution, we place a high value on the in-person experience, cross-team collaboration, and strong community building in order to create a vibrant campus for our students, faculty, staff, and researchers. The position is required to work in-person on campus a minimum of two days per week during the academic year. Specific days and schedule will be determined between you and your manager and based on the events schedule. Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.About UsThe Faculty of Arts and Sciences is the home of Harvard’s undergraduate program (Harvard College, founded in 1636) as well as all of Harvard’s PhD. programs (the Graduate School of Arts and Sciences, founded in 1872). The 40 academic departments and more than 30 centers of the FAS support a community unparalleled in its academic excellence across the broadest range of liberal arts and sciences disciplines.BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include: <ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionGeneral Administration Department Office LocationUSA - MA - Cambridge Job Code403040 Coordinator II Work FormatHybrid (partially on-site, partially remote) Sub-UnitDean Salary Grade055DepartmentFAS Dean's OfficeUnion99 - Non-Union, Confidential Non-Ex Time StatusFull-time Pre-Employment ScreeningIdentity ScheduleM-F 9-5; 35 hours per weekCommitment to Equity, Diversity, Inclusion, and BelongingHarvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-CK1

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