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Title:&nbsp;Distribution Services Assistant Division: Finance and Administration Department: Facility Operations and Planning FLSA Status:&nbsp;Non-Exempt Salary Range:&nbsp;Grade 4: $12.33/hour EEO Job Group:&nbsp;9 E8 Position Summary The University of Southern Indiana is accepting applications for&nbsp;Distribution Services Assistant. Timely receipt, transport, sorting, delivery and collection of mail, inter-office mail, packages and freight to over seventy college and department mailroom locations. Efficient preparation of shipments and all documents related to such shipments. Maintain account system to support charge-back billing to three hundred budget accounts. Duties/Responsibilities&nbsp; <ul><li>Receive and transport all incoming mail from the U.S.P.S. </li><li>Receive and check in freight and packages into campus tracking/delivery system(s). </li><li>Manually sort and case or consign all campus incoming mail and shipments to the appropriate college or department mailroom location. </li><li>Deliver sorted mail to mailrooms and obtain electronic signature of delivery for all packages and freight. </li><li>Collect outgoing mail and shipments from college or department mailrooms. </li><li>Assist Mailroom Technician with preparation and processing of campus bulk mailings. Assist Warehouse Technician with acceptance and delivery of packages, freight and other deliverables. </li><li>Determine the correct mail class / processing category for all outgoing mail and packages. Affix correct postage, complete correct documents and include correct markings on all outbound shipments. </li><li>Interpret customer delivery service needs for outgoing packages or freight shipments and finalize shipments through campus outbound freight shipping system(s). Review all outgoing mail and shipments to: • ensure valid departmental account numbers are indicated for each shipment. • ensure mail or packages paid by University are for business purposes. • ensure addressing information meets USPS standards and is a deliverable address. </li><li>Perform campus delivery of products produced by University Creative and Print department. </li><li>Fulfill, deliver and maintain inventory of copy paper orders for fleet copy equipment. </li><li>Fulfill and deliver custodial supply orders to custodial supply closets. </li><li>Collect recycled print cartridges. </li><li>Complete and document inspection of campus fire extinguisher equipment. Coordinate repair or replacement of equipment. </li><li>Generate reports documenting outbound mail, postage spends, and the quantity of inbound and outbound package and freight shipments. </li><li>Support light maintenance of mailing, delivery equipment and vehicles utilized by Distribution Services. </li><li>Inspect receivables for damage and maintain a secure work environment in order to promote security of the campus mail system. Maintain clean and organized warehouse, mailroom and work areas.</li></ul> Required Knowledge and Skills <ul><li>High school diploma or GED required. </li><li>Experience working with inventory or delivery handling systems. </li><li>Excellent customer service skills are required to facilitate communication and interaction with all staff, faculty and administrative personnel in all departments and colleges. </li><li>Working knowledge of computers, internet, word processing, spreadsheets, databases, and email required. </li><li>Must have a valid driver’s license and the ability to operate campus fleet vehicles. Must have, or be able to obtain, fork lift and electric pallet jack certification.</li></ul> Preferred Knowledge and Skills <ul><li>One year of mailroom or delivery experience preferred. </li><li>Experience working with mail processing equipment; including but not limited to postage meter, offline mailer and folder / inserter is preferred.</li></ul> Regular Work Hours/Travel Requirements <ul><li>Standard work hours are Monday through Friday, 8:00 a.m. to 4:30 p.m.</li><li>Irregular hours and overtime may be required, including times when the University is closed.</li><li>Frequent travel within the local area (15 miles) required.</li></ul> About USI&nbsp; &nbsp; &nbsp; &nbsp; &nbsp;&nbsp; The University of Southern Indiana is a public higher education institution located on a beautiful&nbsp;1,400-acre campus in Evansville, IN. We offer employees exceptional benefits! Benefits for this&nbsp;position include: <ul><li>Affordable medical, dental, vision, life and short term and long-term disability insurance plans.</li><li>Retirement plan where the University makes the total contribution equivalent to 7% of annual salary.</li><li>Full tuition fee waiver for employees/75% for spouses and dependent children.</li><li>Accrue up to 10 paid vacation days per fiscal year – accrual increases after 4, 7, and 11 years of service</li></ul> For more information about the benefits that USI offers, please visit <a href="http://www.usi.edu/hr/benefits" target="_blank">www.usi.edu/hr/benefits</a>. Application Process Click “Apply Now!” near the top right of this page to complete an application and upload application materials. Application materials should include: <ul><li>Resume</li></ul> Pre-Employment Screening A background check will be required for employment in this position. Authorization to Work in the United States USI typically will not sponsor an employment-related visa for this position. Interview Accommodations Persons with disabilities requiring accommodations in the application and interview process please contact the manager of Employment at <a href="mailto:mcweinzapf@usi.edu" target="_blank">mcweinzapf@usi.edu</a> or (812) 464-1840. Contacting the manager of Employment is intended for use in seeking disability-related accommodations only. For general applicant inquiries, contact Human Resources at <a href="mailto:HumanRes@usi.edu" target="_blank">HumanRes@usi.edu</a> or (812) 464-1815. EEO Statement The University of Southern Indiana is an&nbsp;EEO/AA employer. All individuals including minorities, women, individuals with disabilities and veterans are encouraged to apply.

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