Accounting Specialist II

Accounting Specialist II

Job ID: 12827
Location: El Paso, TX
Full/Part Time: Full Time
Regular/Temporary: $RegTemp

About UTEP

UTEP is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve.

The University of Texas at El Paso is America's leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 84% of our 24,000 students are Hispanic, and more than half are the first in their families to go to college. UTEP offers 172 bachelor's, master's and doctoral degree programs at the only open-access, top-tier research university in America.

About the Division of Research & Innovation

The Research & Innovation division supports this world-class research enterprise by advancing transformative research excellence across campus and nurturing an innovative, cross-disciplinary culture. In all our work, we maintain a constant focus on our public mission of increasing access to excellent higher education and advancing discovery that positively impacts the health, culture, education, and economy of our region, the State of Texas, the nation, and the world. We do so by enabling the research success of our faculty and students through supporting the university research mission by providing research development, stewardship, compliance and safety services, and securing strategic external partnerships.

Position Information

Hiring Department: Research & Innovation - Research Administration

Posting End Date: Open until filled.

Hours: 40 hours per week, standard Monday- Friday 8:00am- 5:00pm, flexibility is required on evenings and weekends

FLSA status: Exempt

Earliest Start Date: As soon as possible.

Salary: $36,468 annually.

Required Application Materials:

• Resume

Recommended Application Materials:

• Cover Letter
• List of three references

Note: This position is temporary and subject to availability of funds.

The primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. A valid driver's license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions.



Purpose of Position

Summary: Under limited supervision and with considerable latitude for the use of initiative and independent judgment, computes, classifies, records, and verifies numerical data for use in maintaining accounting records.

Essential Functions

Compiles and sorts documents, such as: invoices, work orders, checks, vouchers, and substantiates business transactions.

Verifies and posts details of business transactions, such as: funds received and disbursed; totals accounts to ledgers or computer spreadsheets and databases.

Audits invoices against purchase orders and researches discrepancies.

Collects, reviews, and audits employee timecards for overtime worked and maintains attendance reports.

Examines work orders, payroll, and schedules to obtain data for calculations and tracks work orders by working with accounts payable, purchasing, and other University departments.

Investigates problems that vendors or purchasing agents have with obtaining payment for bills.

Tracks ProCard charges and reconciles statements.

Prepares vouchers, invoices, checks, account statements, reports, and reviews for accuracy.

Reconciles general ledger accounts with various registers; extracts general ledger information; compiles cost revenue reports, and balance sheets; reconciles bank statements.

Monitors loans, accounts payable, and receivables to ensure that payments are up to date.

Codes data for input to financial data processing system according to University accounting procedures.

Monitors and updates long distance calls list.

Assists in the training and supervision of clerical personnel.

Performs periodic and as needed inventory of office equipment and supplies; generates purchase orders for new equipment or arranges for surplus equipment to be removed from premises.

As appropriate, oversee and mentor the Accounting Specialist I position or lower level Accounting staff positions.

Knowledge of all Microsoft Office software and able to learn and use institutional software systems.

Complies with all State and University policies.

Other duties may be assigned.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Required Qualifications:

Education: Associate's degree

and

Experience: Five years related experience to the statement of duties and responsibilities; or equivalent combination of education and experience

Additional Information

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee must frequently stand and walk. The employee must regularly sit; use hands to feel; reach with hands and arms; and talk or hear. The employee must lift and move up to 10pounds.

The noise level for this work environment is usually moderate.

In keeping with its access, excellence and impact mission, The University of Texas at El Paso is committed to an open, diverse, and inclusive learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment.

The University of Texas at El Paso is an Equal Opportunity / Affirmative Action Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, or sexual orientation and gender in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee's or prospective employee's right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972.

For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at eoaa@utep.edu.


To apply, visit https://zahr-prd-candidate-ada.utshare.utsystem.edu/psp/ZAHRPRDADA/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=2&JobOpeningId=12827&PostingSeq=1

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